The operating
system for
your gym.
Gymflow254 gives you real-time visibility into occupancy, revenue, memberships, and trainer performance — from a single screen.
Trusted by 40+ gym owners across Kenya
Good morning, James ☀️
LiveLive now
23
↑ 4 since 8am
Revenue (MTD)
KES 287K
↑ 12% vs last month
Expiring soon
8
Next 7 days
At-risk members
3
No visit in 30d
Check-ins today
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Trusted by gym owners across Kenya
The problem
Running a gym is hard.
Running it blind is harder.
Most gym owners are managing their business from WhatsApp messages, paper registers, and rough mental math. They don't know how many members are active, who's about to churn, or how much revenue came in this month.
Member records scattered across notebooks and spreadsheets
No way to know who hasn't shown up in weeks
Revenue tracked manually, with M-Pesa messages as the "system"
Staff calling owners just to answer basic questions
The Gymflow254 way
One screen tells you everything.
Live occupancy
See who is in your gym right now — updated in real time.
Revenue clarity
Cash, M-Pesa, and bank — all in one place, all visible.
Proactive alerts
Know before a member churns. Act before a membership lapses.
Trainer oversight
Bookings, sessions, and utilisation — all tracked automatically.
How it works
Set up in a day.
Clarity from day one.
Gymflow254 is designed for gym owners who want results — not a technical project.
We set you up
Our team registers your gym, imports your member list, and configures your plans. Takes one afternoon.
Staff start checking in members
Your front desk uses a simple name-search screen. No training required. No QR codes needed.
You see your business clearly
Open the owner dashboard on your phone. Revenue, occupancy, expiring memberships — all live.
Features
Everything you need.
Nothing you don't.
Built specifically for the reality of running a gym in Kenya — not adapted from a generic global template.
Live occupancy
See how many members are currently checked in. Updated in real time so you always know what's happening.
Membership management
Track every member's plan, start date, end date, and renewal status without digging through spreadsheets.
Cash & M-Pesa payments
Record any payment method in seconds. M-Pesa references, cash receipts, and bank transfers — all logged.
At-risk member alerts
Automatically surfaces members who haven't visited in 30 days so you can reach out before they cancel.
Peak hours analytics
Understand when your gym is busiest so you can staff correctly and open on the hours that matter.
Trainer scheduling
Members book trainers through the portal. Sessions are tracked, utilisation reported, nothing lost.
40+
Gyms on platform
12K+
Members tracked
KES 4M+
Revenue processed
98%
Uptime
What owners say
Real results from real gym owners.
"Before Gymflow254 I had no idea how many members were active or about to expire. Now I check it every morning like email."
James Kariuki
Owner, FitZone Westlands
"The check-in screen is so simple my staff figured it out in ten minutes. That never happens with software."
Amina Mohammed
Manager, ShapeUp Karen
"I caught eight members about to expire last month because of the alert. Probably saved over 30,000 shillings in renewals."
Felix Njoroge
Owner, Alpha Gym CBD
Pricing
Simple pricing.
No surprises.
Start free. Scale as you grow. No long-term contracts.
Starter
For a single gym just getting started.
- Up to 100 members
- Live occupancy
- Basic analytics
- Email support
Pro
For serious gym owners who want full clarity.
- Unlimited members
- All analytics
- Trainer scheduling
- M-Pesa integration
- Priority support
Enterprise
For chains and multi-location gyms.
- Multiple locations
- Custom integrations
- Dedicated onboarding
- SLA guarantee
All plans include a 14-day free trial. No credit card required.
See your gym clearly.
Starting today.
Join 40+ Kenyan gym owners who run their business with confidence. Setup takes one afternoon.